1. Privacy at a Glance

General Information

General Information
The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any information that can identify you personally. For detailed information on the subject of data protection, please refer to our privacy policy listed below this text.

Data Collection on this Website

Who is responsible for the data collection on this website?
The data processing on this website is carried out by the website operator. You can find their contact details in the section «Information on the responsible entity» in this privacy policy.

How do we collect your data?
On one hand, your data is collected when you provide it to us. This could be, for example, data you enter into a contact form.

Other data is collected automatically or with your consent when you visit the website through our IT systems. This mainly includes technical data (e.g., internet browser, operating system, or time of page access). The collection of this data happens automatically as soon as you enter this website.

What do we use your data for?
Part of the data is collected to ensure the error-free provision of the website. Other data may be used to analyze your user behavior. If contracts can be concluded or initiated via the website, the transmitted data will also be processed for contract offers, orders, or other requests.

What rights do you have regarding your data?
You have the right at any time to request information about the origin, recipient, and purpose of your stored personal data free of charge. You also have the right to request the correction or deletion of this data. If you have given consent for data processing, you can withdraw this consent at any time for the future. Additionally, you have the right to request the restriction of the processing of your personal data under certain circumstances. Furthermore, you have the right to lodge a complaint with the responsible supervisory authority.

For this and other questions regarding data protection, you can contact us at any time. Let us know if you would like further clarification or assistance!

2. Hosting

We host the content of our website with the following provider:

External Hosting
This website is externally hosted. The personal data collected on this website is stored on the servers of the host. This may include, in particular, IP addresses, contact inquiries, meta and communication data, contract data, contact details, names, website accesses, and other data generated through a website.

External hosting is carried out for the purpose of fulfilling contracts with our potential and existing customers (Article 6(1)(b) GDPR) and in the interest of providing a secure, fast, and efficient online service through a professional provider (Article 6(1)(f) GDPR). If consent has been obtained, the processing takes place solely on the basis of Article 6(1)(a) GDPR and Section 25(1) TDDG, insofar as the consent includes the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) in the sense of the TDDG. Consent can be withdrawn at any time.

Our host will process your data only to the extent necessary to fulfill their service obligations and will follow our instructions regarding this data.

We use the following host(s):

SOULSURF GmbH
Rosenheimer Str. 116
81669 Munich
Germany

Phone: +49 8941 41 44 210
Email: info@soul-surf.com

Data Processing Agreement
We have entered into a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract required by data protection law, ensuring that the host processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.

3. General Information and Mandatory Information

Data Protection
The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

When you use this website, various personal data is collected. Personal data is any information that can identify you personally. This privacy policy explains what data we collect and how we use it. It also explains how and for what purpose this happens.

We point out that data transmission over the internet (e.g., communication via email) may have security vulnerabilities. A complete protection of data from third-party access is not possible.

Information about the Responsible Entity

The responsible entity for data processing on this website is:

Minitüb GmbH
Hauptstr. 41
84184 Tiefenbach
Germany

Phone: +49 8709 9229 0
Email: minitube@minitube.de

The responsible entity is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (e.g., names, email addresses, etc.).

Storage Duration
Unless a more specific storage duration is mentioned in this privacy policy, your personal data will remain with us until the purpose of processing no longer applies. If you make a legitimate request for deletion or withdraw consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, the data will be deleted after the reasons no longer apply.

General Information on the Legal Basis for Data Processing on This Website
If you have consented to data processing, we process your personal data based on Article 6(1)(a) GDPR or Article 9(2)(a) GDPR, if special categories of data under Article 9(1) GDPR are processed. In the case of explicit consent for the transfer of personal data to third countries, data processing also takes place based on Article 49(1)(a) GDPR. If you have consented to the storage of cookies or access to information on your device (e.g., via device fingerprinting), data processing is also carried out based on Section 25(1) TDDG. Consent can be withdrawn at any time.

If your data is necessary for the performance of a contract or for pre-contractual measures, we process your data based on Article 6(1)(b) GDPR. Furthermore, we process your data if necessary to fulfill a legal obligation based on Article 6(1)(c) GDPR. Data processing may also take place based on our legitimate interest under Article 6(1)(f) GDPR. The specific legal basis for each individual case is outlined in the following sections of this privacy policy.

Data Protection Officer
We have appointed a Data Protection Officer:

Christiane Meggendorfer
meggendorfer+ datenschutz [&] beratung
Marktstr. 4
84056 Rottenburg a. d. Laaber
Germany

Phone: +49 8781 74 898 69
Email: info@meggendorfer.plus

Recipients of Personal Data
As part of our business activities, we work with various external entities. In some cases, it is necessary to transfer personal data to these external entities. We only share personal data with external entities if this is necessary for contract fulfillment, if we are legally required to do so (e.g., transferring data to tax authorities), if we have a legitimate interest under Article 6(1)(f) GDPR in sharing the data, or if another legal basis permits the data transfer. When using processors, we only transfer personal data to them based on a valid data processing agreement. In the case of joint processing, a joint processing agreement is concluded.

Withdrawal of Your Consent to Data Processing
Many data processing operations are only possible with your explicit consent. You can withdraw a given consent at any time. The legality of the data processing carried out until the withdrawal remains unaffected by the withdrawal.

Right to object to the collection of data in special cases and to direct marketing (Art. 21 GDPR)
IF THE DATA PROCESSING IS BASED ON ART. 6 ABS. 1 LIT. E OR F GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA CONCERNED UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS OR THE PROCESSING SERVES THE ESTABLISHMENT, EXERCISE OR DEFENSE OF LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21 PARA. 1 GDPR).
IF YOUR PERSONAL DATA ARE PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH MARKETING; THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR THE PURPOSE OF DIRECT MARKETING (OBJECTION PURSUANT TO ART. 21 PARA. 2 GDPR).

Right to lodge a complaint with the competent supervisory authority
In the event of violations of the GDPR, the data subject has the right to lodge a complaint with a supervisory authority, particularly in the member state of their habitual residence, their place of work, or the place of the alleged infringement. The right to lodge a complaint exists without prejudice to any other administrative or judicial remedies.

Right to Data Portability
You have the right to request that data we process automatically based on your consent or in the performance of a contract be handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done to the extent technically feasible.

Access, Rectification, and Deletion
You have the right, under the applicable statutory provisions, to request free access to your stored personal data at any time, its origin and recipients, and the purpose of data processing, and, if applicable, the right to rectify or delete this data. For this purpose, as well as for any other questions regarding personal data, you can contact us at any time.

Right to Restriction of Processing
You have the right to request the restriction of the processing of your personal data. You can contact us at any time to exercise this right. The right to restriction of processing applies in the following cases:

• If you dispute the accuracy of your personal data stored with us, we generally need time to verify this. During the verification period, you have the right to request the restriction of the processing of your personal data.
• If the processing of your personal data is unlawful, you may request the restriction of data processing instead of deletion.
• If we no longer need your personal data, but you require it for the exercise, defense, or assertion of legal claims, you have the right to request the restriction of processing instead of deletion.
• If you have lodged an objection under Article 21(1) GDPR, a balancing of interests between yours and ours needs to be carried out. Until it is clear whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, such data – except for its storage – may only be processed with your consent or for the establishment, exercise, or defense of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of significant public interest in the European Union or a member state.

SSL/TLS Encryption
For security reasons and to protect the transmission of confidential content, such as orders or inquiries you send to us as the website operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the change in the browser address bar from «http://» to «https://» and the lock symbol in your browser bar.

When SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

4. Data collection on this website

Cookies
Our websites use so-called «cookies.»
Cookies are small data packets and do not cause any harm to your device. They are either temporarily stored for the duration of a session (session cookies) or permanently (persistent cookies) on your device. Session cookies are automatically deleted after your visit ends. Persistent cookies remain stored on your device until you delete them yourself or an automatic deletion occurs via your web browser.

Cookies may come from us (first-party cookies) or third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain third-party services within websites (e.g., cookies for processing payment services).

Cookies serve various purposes. Many cookies are technically necessary because certain website functions would not work without them (e.g., the shopping cart function or the display of videos). Other cookies may be used to analyze user behavior or for advertising purposes.

Cookies that are necessary for the execution of electronic communication processes, for providing specific functions you have requested (e.g., for the shopping cart), or for optimizing the website (e.g., cookies for measuring website traffic) are stored based on Article 6(1)(f) GDPR, unless another legal basis is provided. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of their services. If consent has been obtained for storing cookies and similar recognition technologies, processing is carried out solely based on that consent (Article 6(1)(a) GDPR and § 25(1) TDDDG); consent can be revoked at any time.

You can set your browser to notify you when cookies are set and allow cookies only in individual cases, exclude the acceptance of cookies for certain situations or generally, and activate the automatic deletion of cookies when the browser is closed. Deactivating cookies may limit the functionality of this website.

Which cookies and services are used on this website can be found in this privacy policy.

Server Log Files
The provider of the pages collects and automatically stores information in so-called server log files, which your browser transmits to us automatically. These include:

• Browser type and browser version
• Operating system used
• Referrer URL
• Hostname of the accessing computer
• Time of the server request
• IP address

This data will not be merged with other data sources.

The collection of this data is based on Article 6(1)(f) GDPR. The website operator has a legitimate interest in the technically error-free display and optimization of their website – for this purpose, server log files need to be collected.

Contact Form
If you send us inquiries via the contact form, the data you provide in the inquiry form, including the contact details you provide, will be stored by us for the purpose of processing the inquiry and for the possibility of follow-up questions. We do not share this data without your consent.

The processing of this data is based on Article 6(1)(b) GDPR, if your inquiry is related to the fulfillment of a contract or is required for pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective handling of inquiries sent to us (Article 6(1)(f) GDPR) or on your consent (Article 6(1)(a) GDPR) if requested; consent can be withdrawn at any time.

The data you provide in the contact form remains with us until you request its deletion, revoke your consent for storage, or the purpose for data storage no longer applies (e.g., after your inquiry has been processed). Mandatory legal provisions – particularly retention periods – remain unaffected.

Inquiry by E-mail or Phone
If you contact us by e-mail or phone, we process the personal data you provide (e.g., name, contact details, content of the inquiry) to process your inquiry and provide the relevant information.

The processing of this data is based on Article 6(1)(b) GDPR, if your inquiry is related to an application or the initiation of an employment relationship. In all other cases, the processing is based on our legitimate interest in efficiently handling inquiries (Article 6(1)(f) GDPR) or on your consent (Article 6(1)(a) GDPR), if obtained. You can withdraw your consent at any time with effect for the future.

We only store the data you transmit as long as it is necessary to process your inquiry. If there are legal retention periods or the data is still required for a potential application process, it will be stored in compliance with legal requirements.

5. Handling of applicant data

Applications via the application form

We offer you the opportunity to apply for open positions through our application form.
As part of the application process, we process personal data that you provide to us in the form.

Data Collected and Purpose of Processing
The personal data processed includes, in particular:

• Name (first and last name)
• E-mail address
• Phone number
• How you became aware of us
• Uploaded application documents (e.g., cover letter, resume, certificates), which may contain additional personal data such as date of birth, address, etc.

The processing of your personal data takes place for the purpose of conducting the application process and initiating a possible employment relationship (Article 6(1)(b) GDPR). In addition, processing may occur to safeguard our legitimate interests (Article 6(1)(f) GDPR), especially to defend against any legal claims.

Storage and Deletion of Data
The application data you submit is not stored in the website’s backend. After submitting the form, all application information is forwarded by e-mail to the responsible staff in the HR department.

Your application data will be stored for a period of 180 days after the completion of the application process to comply with legal obligations and to defend against possible legal claims. After that, your data will be deleted or anonymized. In anonymized form, it can still be used for statistical evaluations (e.g., number of applications, gender distribution) without establishing a personal reference.

Sharing of Data
Your application data will only be accessed by authorized HR department staff and any employees involved in the application process. The data will not be shared with third parties.

Applications via Personio
For some job postings, we use the application management system Personio by Personio SE & Co. KG, Seidlstr. 3, 80335 Munich, Germany.

Processing of Personal Data in the Application Process
When you apply for a position via Personio, the personal data you submit (e.g., name, contact details, application documents) will be processed for the purpose of carrying out the application process. The legal basis for this is Article 6(1)(b) GDPR (performance of pre-contractual measures within the application process).

Additionally, processing may occur based on our legitimate interest (Article 6(1)(f) GDPR), especially for internal tracking and statistical evaluation of the application process or to defend against potential legal claims.

Storage and Deletion of Data
Your application data will be stored for the duration of the application process and will be deleted no later than 180 days after the completion of the process, unless legal retention obligations require longer storage. In anonymized form, statistical data (e.g., number of applications) can still be processed without establishing a personal reference.

Data Processing by Personio
Personio acts as a processor in accordance with Article 28 GDPR and processes the applicant data solely on our behalf. The transmission of data is encrypted via TLS, and the data is stored on servers in the EU.

Additionally, Personio collects technical access data (e.g., IP address, browser type, access time) in the form of server logs and error logs to ensure proper operation when using the recruiting page. These data are stored for a period of up to 7 days for security reasons and error analysis. The legal basis for this is Article 6(1)(f) GDPR in connection with § 25(2)(2) TDDDG.

Use of Cookies
Personio uses technically necessary and performance cookies on the recruiting page to improve the user experience and analyze the performance of job postings. These cookies are required for the provision of the service and are based on Article 6(1)(b) GDPR. The storage duration is a maximum of 1 month. You can disable the storage of cookies in your browser settings, which may lead to functionality limitations.

Your Rights
As a data subject, you have the right to access (Article 15 GDPR), rectification (Article 16 GDPR), deletion (Article 17 GDPR), restriction of processing (Article 18 GDPR), data portability (Article 20 GDPR), and objection (Article 21 GDPR). If the processing is based on your consent, you can withdraw it at any time with effect for the future (Article 7(3) GDPR).

Please direct inquiries about your data protection rights to our Data Protection Officer or directly to Personio:
Personio SE & Co. KG
Seidlstr. 3
80335 Munich
Germany

E-mail: privacy@personio.com

6. Plugins and Tools

Koko Analytics
This website uses Koko Analytics, a privacy-friendly analysis plugin for WordPress, to evaluate user behavior on our website. Koko Analytics works without cookies and does not store any personal data on third-party servers. All data collected remains on our server and is not passed on to third parties.

This data is processed on the basis of Art. 6 para. 1 lit. f GDPR. Our legitimate interest lies in the anonymized analysis of user behavior in order to continuously optimize our website.

The data collected is stored exclusively in aggregated form and does not allow any conclusions to be drawn about individual persons.